Learning Office 365 – Digital Workplace Conference Sydney 2019

Learning Office 365 – Digital Workplace Conference Sydney 2019

DWCAU 2019The Digital Workplace Conference brings Microsoft Experts, Consultants, Developers and people from organisations passionate about developing their workplace into the future.

With three major strands – Leadership in the digital workplace; Business Productivity; and Implementation you can hear from people who have or are moving into a more productive, digital workplace.  Hear what’s failed, hear the successes and learn from those who have pioneered and developed best practice in working digitally.

Check out the 2019 Sydney sessions available herehttps://www.dwcau.com.au/sessions/

Because my role covers user adoption of Office 365 and other collaborative and learning software sessions that will be on my list include:

I work in Education and many of the edu-technology conferences focus solely on using technology in the classroom – which is good. But educational organisations should be working with the best tools available for communication and collaboration and the Microsoft Office suite of digital tools – which most educational organisations are already paying for – provides so many opportunities and potential to work simpler and smarter.

If you have a limited budget and are looking for Office 365 training, guidance and stories from the “front lines” from a variety or organisations, then get along to the Digital Workplace Conference – Sydney – August 6th and 7th (with additional Workshops August 5th and 8th)

2019 Office 365 Icons

How to solve – OneDrive Folders Synced but Status shows Syncing

How to solve – OneDrive Folders Synced but Status shows Syncing

I’ve just had a Staff member move all her documents to OneDrive for Business, install the Mobile App, accessed from File Explorer and from her web browser.  She loves it – no more clunky VPN to access files on our server. #winning

BUT – she experienced an issue where OneDrive told her all her files were up-to-date, but some of the Folders in File Explorer continued to show the Status of syncing. Annoying – Yes. Casting doubt on the whole syncing situation – Yes. We had to resolve this.

Naturally we searched for solutions – found and tried several, until the following one worked for us.  Thanks to a solution provided by David Lodge here – we were able to delete the hidden temporary files which were causing the friction for her.

Some hidden temporary files in those OneDrive folders were causing File Explorer to display the Syncing status – my assumption is that those temp files weren’t being synced to the cloud – because the staff member was looking at her documents and comparing she could see her files in the cloud and in File Explorer.

How to solve – OneDrive Folders Synced but Status shows Syncing

The solution was to change File Explorer Folder Options view settings so those hidden temporary and system files could be seen and removed.

How to Temporarily change the Folder view options as follows (Windows 10):

  1. In File Explorer ribbon click: View Tab > Options > Change folder and search options

    Onedrive file explorer still syncing

  2. In the Folder options window open the View Tab

  3. Select the radio button for “Show hidden files, folders, and drives

  4. Uncheck the box that shows “Hide protected operating system files (Recommended)
  5. Click OK
  6. Browse through each folder still syncing in File Explorer and remove all locked/corrupted temp files and the folder will show as synced
  7. Reverse the folder options selected above when done. 

While this may not be what’s causing your issue, I know we tried a number of things which didn’t work for us including:

  • pausing and restarting the OneDrive sync
  • renaming the folder
  • restarting the computer
  • running Windows updates

Hope that’s helpful and David Lodge if you were in Cairns I’d buy you a beer!

How to Create a Keyboard Shortcut to Insert the Windows Key Symbol

How to Create a Keyboard Shortcut to Insert the Windows Key Symbol

As a software consultant and trainer I am regularly creating content to help staff make use of the digital tools that they have available to them.

As we roll out Office 365 to our education staff I have been creating a number of documents supporting the use of Office 365 digital tools and wanted to add the Windows symbol for the Windows key instead of constantly typing out “use the Windows key + D to…….”.

Here’s how you can setup a keyboard shortcut to insert the Window’s Key Symbol into your documents.  (If only it was an emoji…. I could use Windows Key + .     to insert it here…..)

How to Create a Keyboard Shortcut for the Windows Key Symbol

The Windows Key Symbol is actually a character in the font – HoloLens MDL2 Assets – so to insert that character into your document you need to start by clicking the Insert Symbol icon on the Word Ribbon and select More Symbols

Insert Windows Key symbol

The fonts window will open – change the font to HoloLens MDL2 Assets and click the Windows symbol like shown below

insert windows key symbol

To create a Keyboard Shortcut to use whenever you want to insert the Windows symbol you select click the Shortcut Key Button, thern assign a key combination – in the image below you can see I have selected the ALT key in combination with the W key, so I hold down ALT and tap W and the Windows symbol is inserted into my document.

Windows Key shortcut symbol

For me it would be really helpful if the Windows symbol was available as a symbol in the emoji library – that way I could use the key combination – WIN key + . – and insert the Windows symbol in other applications…… like this webpage!

 

 

Campbell Smythe

Campbell Smythe

Learning and Collaboration Technologies advisor

I am a Learning and Collaboration technologies advisor living in Cairns, Australia. An educational technology leadership background and experience managing a globally located information technology team, has given me wide experience in the application of digital technologies to a variety of educational and workplace contexts.

  • Certified Microsoft Service Adoption Specialist
  • Microsoft Innovative Educator
  • Apple Teacher
  • Certified Google Educator
  • Mountain Biker and Triathlete
  • Former Asia Pacific IS Manager MAFINT
  • Former Director of eLearning and ICT
Microsoft Teams – How to Create a Read Only Folder in the Files Section

Microsoft Teams – How to Create a Read Only Folder in the Files Section

Most of the Microsoft Teams created in our organisation are for supporting the collaboration in our professional learning communities.

In these Teams, every Team member can edit files stored in the Microsoft Team’s Files section.  But what if you just want a location to store documents which your team can’t edit for some reason?  Here’s how to setup such a folder.

How to Create a Read Only Folder in Microsoft Teams Files Section

First open up Microsoft Teams and click the Files Tab

Add a New Folder which you want to be Read Only

Click the Open in SharePoint button

Microsoft Teams Read Only Folder

Now in SharePoint’s view of the Folder click the settings ellipses (3 vertical dots) and click Details

Teams read only folder creation

Open the Permissions panel for the folder by clicking the Manage Access link, then click the dropdown to change Members permissions

Change the permissions for Members from Can Edit to Can View, changes will Save automatically

This will set the Permissions on that folder so that Team Owners are able to edit the contents of the Folder, but not Members.

Hope that’s helpful for you – if so please consider sharing this Post with others  🙂

 

Campbell Smythe

Campbell Smythe

Learning and Collaboration Technologies advisor

I am a Learning and Collaboration technologies advisor living in Cairns, Australia. An educational technology leadership background and experience managing a globally located information technology team, has given me wide experience in the application of digital technologies to a variety of educational and workplace contexts.

  • Certified Microsoft Service Adoption Specialist
  • Microsoft Innovative Educator
  • Apple Teacher
  • Certified Google Educator
  • Mountain Biker and Triathlete
  • Former Asia Pacific IS Manager MAFINT
  • Former Director of eLearning and ICT
Microsoft Teams – Change the Name of your Free Organisation

Microsoft Teams – Change the Name of your Free Organisation

Microsoft offers limited free access to Microsoft Teams.  Yep, you can setup Teams as an organisation for free and at the moment add up to 300 Members including yourself to Teams.

I went ahead and did this, rushed through the setup just to see if it was true……… and then a few weeks later realised that the name of the Organisation I used was not what I wanted to run with.

If you ended up in the same spot as me – here’s how I was able to change the name of the Teams Organisation.

  1. login to http://account.activedirectory.windowsazure.com/
  2. use the Office 365 account used to setup Teams
  3. click the profile picture top right and make a note of the “admin@[yourdomain].onmicrosoft.com” login address (pity you cant copy it)
  4. use that address and login to https://portal.office.com (I had to reset my password)
  5. click the Admin icon
    Change Teams organization name free
  6. Login again using the “admin@[yourdomain].onmicrosoft.com” login address
  7. click the Show All link

  8. click Settings and Organization Profile
  9. Next to Organization Profile click Edit and complete the form – remember to click the Save button

There you go!  If that was helpful Tweet this for someone else!  🙂

 

 

Campbell Smythe

Campbell Smythe

Learning and Collaboration Technologies advisor

I am a Learning and Collaboration technologies advisor living in Cairns, Australia. An educational technology leadership background and experience managing a globally located information technology team, has given me wide experience in the application of digital technologies to a variety of educational and workplace contexts.

  • Certified Microsoft Service Adoption Specialist
  • Microsoft Innovative Educator
  • Apple Teacher
  • Certified Google Educator
  • Mountain Biker and Triathlete
  • Former Asia Pacific IS Manager MAFINT
  • Former Director of eLearning and ICT