Microsoft Teams – Sync your Teams Files using OneDrive

Microsoft Teams – Sync your Teams Files using OneDrive

After you have setup your OneDrive so that documents stored in the Cloud sync with your computer, you can setup Syncing between the Files section in any of your Microsoft Teams or Portal locations.

This just gives you an easier way to access those files which may also be more efficient for you depending on how you work with files.

To setup syncing between OneDrive and your Microsoft Team:

  1. Open Microsoft Teams
  2. browse to the Team Files section you want to sync with your computer
  3. click the Open in SharePoint button

    Teams sync button onedrive

  4. click the Sync button

Teams sync button onedrive

After setting up Sync you will be able to access the Files in your Microsoft Team using File Explorer on your computer.

Open File Explorer and along with OneDrive – [your organisation name] – you will now see a corporate section just labelled – with the name of your organisation.

 

 

Campbell Smythe

Campbell Smythe

Learning and Collaboration Technologies advisor

I am a Learning and Collaboration technologies advisor living in Cairns, Australia. An educational technology leadership background and experience managing a globally located information technology team, has given me wide experience in the application of digital technologies to a variety of educational and workplace contexts.

  • Certified Microsoft Service Adoption Specialist
  • Microsoft Innovative Educator
  • Apple Teacher
  • Certified Google Educator
  • Mountain Biker and Triathlete
  • Former Asia Pacific IS Manager MAFINT
  • Former Director of eLearning and ICT
Microsoft Teams – Pin a Chat for quicker access

Microsoft Teams – Pin a Chat for quicker access

Chat is one of the features in Microsoft Teams which gave us some quick wins when we rolled out Office 365 in our organisation. People have really taken to short messages to communicate with colleagues rather than having conversations over email.

In Chat you are able to Pin a chat, making it available at the Top of your Recent list of chats.

This is a really helpful feature making it easy to go back to regular Chat Groups or individual chats.

Microsoft Teams Chat pin

To Pin a Chat in Microsoft Teams

  1. Hover on the Chat message in the Recent List
  2. Click the elipses (3 dots … )
  3. Choose Pin
  4. To Unpin a Pinned Chat – simply click the elipses and select Unpin from the options

Microsoft Teams how to pin a chat message

A really simple feature which is easy to activate and helps you work more efficiently in Microsoft Teams.

Microsoft Teams – Create a Quick Poll for your Team Members

Microsoft Teams – Create a Quick Poll for your Team Members

Create a quick poll for your Microsoft Team members in the Conversations space

Using the Forms Bot in Microsoft Teams you can create a quick Poll to survey your Team members.

  1. In the Team’s Conversations tab, type @Forms.

  2. In the Suggestions window that appears, select Forms.

  3. Click What can I do?

  4. Click Your question? Option1, Option2.

  5. Highlight and delete the placeholder text, Your question? Option1, Option2.

  6. Then type your question, followed by the options you want members to choose from in the format shown below.

    For example: “How should we get customers feedback? Online survey, Interview in person.

Teams Poll

 

As your Team Members respond everyone can see the poll responses in the Conversation

Team members can also change their response after they have voted and they can’t see what others have selected.

 

 

Microsoft Teams – Sync your Teams Files using OneDrive

Microsoft Teams – Tutorial Video (15mins)

Learn everything you need to know about using Microsoft Teams in 15 minutes.

Aya Tange from Microsoft Teams walks through the end-to-end user experiences with a full demo tutorial: from chat and collaboration to online meetings and calling capabilities. If you’re in IT, we also cover the core set of admin controls for managing Microsoft Teams.

This show was recorded at Microsoft Ignite | The Tour in Amsterdam. To learn more, check out: http://aka.ms/SuccessWithTeams

Microsoft To-Do – How to manage Tasks

Microsoft To-Do – How to manage Tasks

In another article about Inbox Zero (reducing Inbox anxiety by keeping a clear Inbox) I talked about using a To-Do task manager as an alternative to leaving emails in your Inbox which require action.

Microsoft To-Do is a great task manager with a bunch of features available depending on how much time you have or how particular you want to be with your Tasks.

Available from your Office 365 dashboard, a Windows app, an iPhone/iPad app and AndroidTo-Do enables Tasks to be created, which can have Due Dates, Reminders, Notes and Steps applied to them – or can simply be a List of Tasks which is available across multiple synced devices or Shared with others.

To-Do is the same on all devices, so for this tutorial I’ll use the Windows app on my laptop which I downloaded and installed from the Windows Store.

manage tasks with microsoft to-do

Setting up Microsoft To-Do

Download and open Microsoft To-Do. Sign in with your Microsoft Account. The app starts with default lists called My Day and Tasks. If you don’t plan to organise your tasks into different lists, you can simply add items to these default sections. Or, create your own custom lists.

To do this, click the link for New List. Type a name for your new list. Repeat those steps to create as many lists as you need.

Microsoft To-Do setup

Microsoft To-Do Task List Settings

If you have created a List for specific Tasks there are a number of options available to adjust.

You can Rename, change the Sort order, Share the List with another Staff Member, change the List colour, Hide or Show Completed Tasks, you can even Pin a Tile on your Windows Start menu to open this specific List.

O365 manage Tasks

 

 

Microsoft To-Do Task Settings

On any individual Task there are settings you can modify.

You are able to set Reminders and Due dates; set the Task to Repeat; attach a File or add a Note; mark the Task as Important

Task management Office 365

 

More information on To-Do is available from Microsoft here

 

Microsoft Teams – How to keep up with what’s new in Microsoft Teams

Microsoft Teams – How to keep up with what’s new in Microsoft Teams

Today I was going through the different features of Microsoft Teams when a staff member asked me “How do you manage to keep up with all these changes in this stuff??”.

Well here’s how I stay fresh and how you can too – it’s really easy and is available in Microsoft Teams from the Search bar.

Open Microsoft Teams and in the Search Bar at the top of the screen type /whatsnew

/whatsnew Teams updates

When you include the forward slash Teams recognises the entry as a Command, not as something you are searching for in a Conversation or Chat.

That /whatsnew Command – will take you directly to the Help Section in Teams and show you the latest features to be added or tweaked in Teams by the Microsoft Developers.

There are other commands you may find helpful – type the forward slash into the Teams Search Bar and hit enter and you’ll see a list appear.

Microsoft also run a Uservoice website for each of their products.  This is well worth contributing to and if you have an idea for a feature or wish a product did something it currently doesn’t – you can search Uservoice to see if someone else has made the same suggestion and Vote for it. If it’s not there suggest it and give others the chance to vote it up.

Uservoice links:

Microsoft Teams

OneNote

Excel